ISO 22000 food safety management software
Keep HACCP plans, prerequisite programmes, monitoring records, audits and corrective actions under control, with approvals and a full history for every change.
Why food safety records are hard to keep audit-ready
A food safety management system produces a large volume of records every day: cleaning and sanitation checks, temperature logs, pest control reports, receiving inspections and monitoring of critical control points. Most of them are on paper or in spreadsheets spread across shifts and sites.
When a customer or certification auditor asks for a record from three months ago, or for proof that a deviation was handled, the team has to search. Procedures change, but old copies stay on the shop floor.
The Zefron QMS Portal keeps controlled procedures and forms, the filled records, internal audits and corrective actions in one place. Records are filled or uploaded against the current form, approved by the responsible person and kept for the retention period you set.
Food safety features
Documents
- HACCP plan, prerequisite programmes and procedures under revision control
- Review and approval before release
- Only the current version on the floor
- Periodic review reminders
Records
- Monitoring forms filled online or uploaded
- Review and approval of each record
- Retention period per form
- Missing records flagged in the health score
Audits and actions
- Internal audit programme and checklists
- Findings with owners and due dates
- Corrective actions to closure
- Customer and certification audit preparation
Suppliers
- Supplier evaluation and audits
- Certificates with expiry reminders
- Complaints linked to corrective actions
- Full history for traceability
Spreadsheets vs enterprise QMS vs Zefron
How the three common approaches compare.
| Excel and shared folders | Enterprise QMS suites | Zefron QMS Portal | |
|---|---|---|---|
| Set-up time | Ready today, but rebuilt for every audit | Months of project work and consultants | Configured for you; most go live in two to four weeks |
| Approvals | E-mail threads, signatures on paper | Fixed workflows, changes need IT | Review and department-head approval on every action |
| Version control | Old copies stay in use | Yes | Only the current version is visible; full history kept |
| Audit trail | None | Yes | Every action with name, date and time |
| Reminders and overdue tracking | Manual | Yes | Automatic e-mail reminders and dashboards |
| Data entered once | Copied between files | Often separate modules | Linked across documents, 8D, audits, PPAP and quality tools |
| Cost | Low licence cost, high staff time | High licence and implementation cost | Priced for small and mid-size companies |
Free downloads: 8D, CAPA, PPAP and audit checklist templates →
Where ISO 22000 requirements appear
FSSC 22000 adds its own requirements on top of ISO 22000.
| Requirement | How the portal supports it |
|---|---|
| ISO 22000 clause 7.5 | Documented information created, updated and controlled. |
| ISO 22000 clause 8.5 | Hazard control: HACCP and operational prerequisite programme plans. |
| ISO 22000 clause 8.9 | Control of product and process non-conformities, including corrective action. |
| ISO 22000 clause 9.2 | Internal audit programme and follow-up. |
| ISO 22000 clause 7.1.6 | Control of externally provided processes, products and services. |
Live in three steps
Configure
We set up your sites, departments, standards, document levels, numbering and approval chains.
Migrate
Your existing procedures, work instructions, forms and records are moved into the portal with their current revision.
Train & go live
Administrators and users are trained online. Most organisations go live within two to four weeks.
Frequently asked questions
What is ISO 22000?
ISO 22000 is the international standard for food safety management systems. It combines HACCP principles, prerequisite programmes and a management system structure similar to ISO 9001.
Does the portal support FSSC 22000?
Yes. The same documents, records, audits and corrective actions cover FSSC 22000, and its additional requirements can be added as checklists.
Can monitoring records be filled on the shop floor?
Yes. Forms can be filled online in the browser on a PC or tablet, or completed on paper and uploaded.
Can we use it for ISO 9001 as well?
Yes. One portal covers every standard you hold, so shared procedures are written once.
Is there a free demo?
Yes. Book a free 30-minute online demo and we will show a food safety example.
Related
ISO 9001 document control
Control procedures, work instructions and forms with approvals, revisions, periodic review and controlled copies.
Read more →Audit management software
Plan internal, process, supplier and customer audits, record findings and follow them to closure.
Read more →CAPA & 8D software
Structured 8D and corrective action tracking with owners, due dates, effectiveness checks and customer reports.
Read more →