Quality management software · Worldwide

Cloud QMS software for manufacturers, wherever you operate

Replace shared folders, spreadsheets and paper registers with one web portal for documents, records, audits and corrective actions. Hosted in the cloud region you choose, or on your own servers.

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Why manufacturers move their QMS to a portal

Many certified manufacturers still run their quality system on a shared drive and a set of spreadsheets. It works until an audit: an operator uses an obsolete work instruction, a record is missing a signature, or nobody can show when a procedure was last reviewed. Each of these becomes a finding.

Large enterprise QMS suites solve this, but they are often priced per user per month, take months to implement and are built around a single standard. For a mid-sized manufacturer with many shop-floor users and several certifications, the cost and the complexity are hard to justify.

The Zefron QMS Portal was designed by people who run IT and quality systems inside a multi-site electronics manufacturer. It runs single-tenant in your own cloud subscription, as a private instance we host, or on your own servers, so you decide where your data lives. One portal covers ISO 9001, IATF 16949, ISO 13485, ISO 14001, ISO 45001, ISO 22000 and ISO 27001 together.

What is included

Document control

Manual, procedures, work instructions and forms (levels 1–4)
Numbering per site, standard and department
Approval workflows per department
Controlled PDF copies with recall

Records & evidence

Forms filled online with the format locked
Department review and approval
Retention and disposal
Evidence plan: who fills what, how often

Problem solving & audits

8D / CAPA with owners and due dates
Internal, supplier and customer audits
PPAP (AIAG 4th edition, 18 elements)
Engineering change notes

Management view

QMS health score 0–100 per department
Green / Amber / Red with 12-month trend
Monthly e-mail to department heads
Certificate expiry reminders

Built for multi-site, multi-standard organisations

Common requirements from quality and IT leaders, and how the portal handles them.

Requirement	How the portal supports it
Several sites, possibly in different countries	Sites, departments and numbering are configurable; each site can have its own approval workflows.
Group companies with separate data	One database per legal entity, each with its own users, numbering and branding.
Data residency requirements	Deployed in the cloud region you choose, or on-premise in your own facility.
Users already in Microsoft 365	User sync with Microsoft 365 and import from HR exports.
Many shop-floor users	Licensed per organisation, not per user per month.
Several certifications at once	ISO 9001, IATF 16949, ISO 13485, ISO 14001, ISO 45001, ISO 22000 and ISO 27001 in one portal.

Live in three steps

Configure

We set up your sites, departments, standards, document levels, numbering and approval chains.

Migrate

Your existing procedures, work instructions, forms and records are moved into the portal with their current revision.

Train & go live

Administrators and users are trained online. Most organisations go live within two to four weeks.

Frequently asked questions

Is Zefron QMS Portal cloud or on-premise?

Both. It can run in your own cloud subscription, as a private single-tenant instance hosted by us, or on servers in your facility.

Which regions can it be hosted in?

Any region offered by major cloud providers, including Europe, North America, the Middle East, Asia-Pacific and India.

How is it priced?

Pricing depends on the number of sites and the applications you need, not on a per-user monthly fee. Contact us for a quote after a free demo.

How is onboarding done for overseas customers?

Fully remotely: setup, configuration, document migration and live online training, scheduled around your time zone.

Which standards does it support?

Any management system standard that needs controlled documents, records, audits and corrective actions, including ISO 9001, IATF 16949, ISO 13485, ISO 14001, ISO 45001, ISO 22000 and ISO/IEC 27001.