Compliance · Privacy, security, tax, trade

Compliance management software for the regulations you must prove

Decide which regulations apply, give each one an owner, assess every control and collect monthly, quarterly and yearly evidence from the right departments, in the same portal as your QMS.

Book a free demo See all applications

Why compliance work falls apart between audits

Most organisations now answer to more than one rulebook at once: data protection (GDPR, the India DPDP Act), customer security demands (SOC 2, PCI DSS), sector rules (HIPAA, CMMC, DORA) and local tax and trade law (GST, Customs, EOU / SEZ). Each one asks for proof that controls work, again and again.

In practice the proof lives in spreadsheets owned by different people. Nobody can say which controls are met today, which evidence is missing this month, or who is responsible for a regulation when a client questionnaire arrives.

The Compliance module of the Zefron QMS Portal keeps every applicable regulation in one dashboard: controls with status, owner and target date, evidence files, and periodic evidence checklists that departments fill online, with reminders when they are due or overdue.

Compliance features

Frameworks

10 regulations ready: GDPR, DPDP, HIPAA, PCI DSS, SOC 2, CMMC / NIST 800-171, DORA, GLBA, GST, India Customs
Switch on only the ones that apply
Add your own regulation and controls
Scope note per regulation

Controls

Compliant, partly, not compliant or N/A
Comment, owner and target date per control
Evidence files attached to each control
Full history of every change

Evidence

Monthly, quarterly and yearly evidence checklists
Assigned to the responsible departments
Filled online with header and sign-off filled in automatically
Due and overdue reminders in the bell and by e-mail

Control and access

Owner and contributors per regulation
Dashboard with score per regulation
Read-only access for management and auditors
Licensed as a separate module

Approval everywhere

Every assessment, evidence, risk, vendor and privacy record reviewed and approved by the department head
Department owner notified by e-mail and bell
Health score per department, kept separate from QMS
Monthly report to heads and the board

Risk, vendors, privacy

One company risk register with treatment and review dates
Vendor risk with questionnaires, certificates and tiers
Privacy toolkit: RoPA, data requests, breaches, processors, DPIA
Policies read page by page with reminders

Auditors and automation

External auditor login limited to audit days, hours and scope
Automatic checks from Microsoft 365, FortiGate, Intune, AWS, Azure and more
Failed checks open a Jira or osTicket ticket
HR sync keeps users current

Spreadsheets vs enterprise QMS vs Zefron

How the three common approaches compare.

	Excel and shared folders	Enterprise QMS suites	Zefron QMS Portal
Set-up time	Ready today, but rebuilt for every audit	Months of project work and consultants	Configured for you; most go live in two to four weeks
Approvals	E-mail threads, signatures on paper	Fixed workflows, changes need IT	Review and department-head approval on every action
Version control	Old copies stay in use	Yes	Only the current version is visible; full history kept
Audit trail	None	Yes	Every action with name, date and time
Reminders and overdue tracking	Manual	Yes	Automatic e-mail reminders and dashboards
Data entered once	Copied between files	Often separate modules	Linked across documents, 8D, audits, PPAP and quality tools
Cost	Low licence cost, high staff time	High licence and implementation cost	Priced for small and mid-size companies

Free downloads: 8D, CAPA, PPAP and audit checklist templates →

Regulations covered

Checklist questions are written in our own words and refer to article or section numbers. The module supports your compliance work; it does not give legal advice or certify compliance.

Requirement	How the portal supports it
EU GDPR / India DPDP Act 2023	Lawful basis, data-subject requests, breach notification, processors, retention.
HIPAA / GLBA	Safeguards for health and customer financial information.
SOC 2 / PCI DSS v4.0	Security, availability and confidentiality controls; cardholder data protection.
CMMC 2.0 / NIST SP 800-171 / EU DORA	Defence supply chain and financial ICT resilience requirements.
GST / India Customs (EOU / SEZ)	Registration, invoicing, returns, bonded stock and customs records.

Live in three steps

Configure

We switch on the regulations that apply to you and agree the owner of each one.

Migrate

Controls are reviewed with your team and evidence checklists are assigned to the responsible departments.

Train & go live

Owners assess controls and departments fill evidence online; reminders and the dashboard keep it current.

Frequently asked questions

Which regulations are included?

GDPR, the India DPDP Act 2023, HIPAA, PCI DSS v4.0, SOC 2, CMMC 2.0 / NIST SP 800-171, EU DORA, GLBA, GST and India Customs (EOU / SEZ). You can add your own regulation with its controls.

Do we have to use all ten?

No. Only the regulations you activate are shown. The others stay hidden.

Who can change a regulation?

Only its owner and contributors, plus compliance administrators. Everyone else with access can read it.

How is evidence collected?

Each regulation has monthly, quarterly and yearly evidence checklists assigned to departments. They are filled online as controlled records and reviewed and approved in the portal.

Is ISO 27001 included?

Yes. ISO/IEC 27001:2022 runs on the core QMS plus Compliance, sharing one control library with SOC 2, GDPR and the other frameworks. See ISO 27001 compliance software.

Can evidence be collected automatically?

Yes. Connectors check Microsoft 365, Intune, Azure, AWS, FortiGate, Endpoint Central, Okta, GitHub and Veeam every day and attach results to the matching controls.

Does the software make us compliant?

No software can. It organises controls, owners and evidence so you can show compliance to clients, auditors and authorities. Legal interpretation remains with your advisers.