Audit management software for internal and supplier audits
Plan the audit programme, use checklists on any device, record findings with evidence and follow every finding to closure, for every standard you hold.
Why audits feel like a fire drill
Every management system standard requires a planned internal audit programme, and most also expect supplier evaluation and preparation for customer and certification audits. The work is repetitive, but in many companies it restarts from scratch each year in Excel and Word.
Auditors spend time chasing documents, findings are copied between files, and follow-up depends on someone remembering. Before a certification audit, the quality team rebuilds evidence that should already exist.
The Zefron QMS Portal keeps the audit programme, checklists, findings and follow-up in one place, next to the documents and records being audited. Findings become actions with owners and due dates, and the QMS health score shows which departments are ready before the auditor arrives.
Audit management features
Plan
- Annual audit programme per standard and department
- Internal, process, supplier and customer audits
- Auditor assignment
- Reusable checklists
Execute
- Checklists completed in the browser
- Evidence attached to each question
- Links to controlled documents and records
- Works on tablets on the shop floor
Follow up
- Findings with severity, owner and due date
- Corrective actions raised directly
- Reminders and overdue tracking
- Closure with verification
Report
- Audit report per audit
- Open findings per department
- Readiness through the QMS health score
- Input for management review
Audit requirements across standards
One audit module serves every standard you are certified to.
| Requirement | How the portal supports it |
|---|---|
| ISO 9001 clause 9.2 | Planned internal audit programme, criteria, scope, impartial auditors and follow-up. |
| IATF 16949 clause 9.2.2 | System, manufacturing process and product audits. |
| ISO 13485 clause 8.2.4 | Documented audit procedure, records of audits and their results. |
| ISO/IEC 27001 clause 9.2 | ISMS internal audits with the same planning and follow-up. |
| Supplier evaluation | Supplier audits and findings stored with supplier documents. |
Live in three steps
Configure
We set up your sites, departments, standards, document levels, numbering and approval chains.
Migrate
Your existing procedures, work instructions, forms and records are moved into the portal with their current revision.
Train & go live
Administrators and users are trained online. Most organisations go live within two to four weeks.
Frequently asked questions
Which audit types are supported?
Internal system, process and product audits, supplier audits and customer audits, each with their own checklists and reports.
Can one audit cover several standards?
Yes. Checklists can include questions for several standards, which suits integrated management systems.
How are findings followed up?
Each finding gets an owner and due date and can raise a corrective action. Reminders continue until it is verified and closed.
Can auditors work on a tablet?
Yes. The portal works in any modern browser, including tablets on the shop floor.
Does it help prepare for certification audits?
Yes. The QMS health score shows document reviews, records and actions that are overdue per department, so gaps are fixed before the audit.
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