AS 9100 QMS software for aerospace suppliers
Control documents and changes, run audits, close corrective actions and manage suppliers with the traceability aerospace customers expect.
Why aerospace quality systems need more than ISO 9001
AS 9100 builds on ISO 9001 and adds requirements that matter in aerospace: configuration management, product safety, counterfeit part prevention, first article inspection, risk management in operations and stronger control of external providers.
Meeting them with folders and spreadsheets means that evidence for one requirement is spread across many places, and changes are hard to trace from the request to the released document.
The Zefron QMS Portal keeps documents, changes, audits, corrective actions and supplier records together, with names, dates and approval history on every step, so the evidence is ready when the customer or certification body asks.
Aerospace QMS features
Documents and changes
- Revision-controlled procedures, work instructions and forms
- Engineering changes with review and department sign-off
- Change history linked to the released document
- Controlled copies register
Problem solving
- 8D and corrective action with owners and due dates
- Root cause and effectiveness check
- Customer report revisions
- Overdue actions visible to management
Audits and suppliers
- Internal, process and supplier audits
- Findings followed to closure
- Supplier certificates with expiry reminders
- Auditor portal with time-limited access
Risk and records
- Risk register with owners and treatment
- Records with retention periods
- Full audit trail
- Exports for customer reviews
Spreadsheets vs enterprise QMS vs Zefron
How the three common approaches compare.
| Excel and shared folders | Enterprise QMS suites | Zefron QMS Portal | |
|---|---|---|---|
| Set-up time | Ready today, but rebuilt for every audit | Months of project work and consultants | Configured for you; most go live in two to four weeks |
| Approvals | E-mail threads, signatures on paper | Fixed workflows, changes need IT | Review and department-head approval on every action |
| Version control | Old copies stay in use | Yes | Only the current version is visible; full history kept |
| Audit trail | None | Yes | Every action with name, date and time |
| Reminders and overdue tracking | Manual | Yes | Automatic e-mail reminders and dashboards |
| Data entered once | Copied between files | Often separate modules | Linked across documents, 8D, audits, PPAP and quality tools |
| Cost | Low licence cost, high staff time | High licence and implementation cost | Priced for small and mid-size companies |
Free downloads: 8D, CAPA, PPAP and audit checklist templates →
Where AS 9100 requirements appear
AS 9100 follows the ISO 9001 clause structure with added aerospace requirements.
| Requirement | How the portal supports it |
|---|---|
| AS 9100 clause 8.1.2 | Configuration management through the product life cycle. |
| AS 9100 clause 8.1.1 | Operational risk management. |
| AS 9100 clause 8.4 | Control of externally provided processes, products and services, including supplier evaluation. |
| AS 9100 clause 8.5.6 | Control of changes to production and service provision. |
| AS 9100 clause 10.2 | Non-conformity and corrective action, including root cause and effectiveness. |
Live in three steps
Configure
We set up your sites, departments, standards, document levels, numbering and approval chains.
Migrate
Your existing procedures, work instructions, forms and records are moved into the portal with their current revision.
Train & go live
Administrators and users are trained online. Most organisations go live within two to four weeks.
Frequently asked questions
What is AS 9100?
AS 9100 is the quality management standard for the aviation, space and defence industry. It contains ISO 9001 and adds aerospace-specific requirements.
Does the portal handle configuration and change control?
Yes. Changes are recorded as engineering change notes with review, department sign-off and approval, linked to the documents they change.
Can we run supplier audits?
Yes. Supplier audits use the same audit module, and findings become corrective actions for the supplier owner.
Can external auditors get access?
Yes. Auditors get a time-limited, read-only login approved by an administrator, limited to the scope of their audit.
Is there a free demo?
Yes. Book a free 30-minute online demo and we will walk through an aerospace example.
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