IATF 16949 QMS software for automotive suppliers
PPAP, 8D, engineering changes, audits and controlled documents in one portal, so customer requirements and audit evidence are never scattered across folders and e-mail.
Why automotive suppliers outgrow spreadsheets
IATF 16949 adds automotive-specific requirements on top of ISO 9001: customer-specific requirements, product approval, problem solving, engineering change control and a stricter internal audit programme. Each one produces documents and records that customers and certification bodies will inspect.
A typical tier-2 or tier-3 supplier manages PPAP packs in folders, 8D reports in Word templates and change requests in e-mail threads. When a customer asks for the status of an 8D or the latest PSW for a part, someone has to search for it, and versions often do not match.
The Zefron QMS Portal keeps these processes together. A PPAP submission links its 18 elements, an 8D tracks every discipline with owners and dates, and an engineering change collects department actions and sign-off before release. Audit plans and findings sit next to the documents they test.
Automotive features
PPAP
- AIAG 4th edition, all 18 elements
- Part Submission Warrant
- Status per element and per part
- Linked controlled documents
8D problem solving
- Disciplines D0 to D8
- Actions with owners and due dates
- Customer 8D report revisions
- Your own numbering
Engineering change (ECN)
- Change requests with reason and impact
- Department actions and digital sign-off
- Own review chain and customer list
- Configurable numbering
Audits & documents
- Internal, process, supplier and customer audits
- Audit plans, checklists and findings
- Controlled procedures and work instructions
- Certificate expiry reminders
IATF 16949 requirements mapped to the portal
Selected clauses where suppliers most often need system support.
| Requirement | How the portal supports it |
|---|---|
| 4.3.2 Customer-specific requirements | CSR documents controlled and linked to the processes and parts they affect. |
| 7.5 Documented information | Full document control with approvals, revisions and controlled copies. |
| 8.3.4.4 / 8.3.6 Product approval and design changes | PPAP with all 18 elements and PSW; ECN with department actions and sign-off. |
| 8.5.6.1 Control of changes | Engineering change requests with impact review before release. |
| 9.2.2 Internal audit programme | System, process and product audits planned, executed and followed up. |
| 10.2.3 Problem solving | Structured 8D with containment, root cause, corrective and preventive actions. |
| 10.2.4 Error-proofing evidence | Records and evidence plans tie error-proofing checks to the departments that perform them. |
Live in three steps
Configure
We set up your sites, departments, standards, document levels, numbering and approval chains.
Migrate
Your existing procedures, work instructions, forms and records are moved into the portal with their current revision.
Train & go live
Administrators and users are trained online. Most organisations go live within two to four weeks.
Frequently asked questions
Does the portal support PPAP?
Yes. PPAP follows the AIAG 4th edition with all 18 elements and the Part Submission Warrant, and each element links to its controlled documents and records.
Can we send 8D reports to customers?
Yes. 8D reports keep customer-facing revisions, so you can share the current version and keep the full history internally.
Is it only for automotive?
No. IATF 16949 features sit alongside ISO 9001, ISO 14001, ISO 45001 and other standards in the same portal.
Can it handle several sites?
Yes. Sites, departments and numbering are configured per site, and each site can have its own approval chains, in one country or across several.
Can we try it with our own documents?
Yes. Book a free 30-minute online demo and bring a procedure and a form; we show them inside the portal.
Related
CAPA & 8D software
Structured 8D and corrective action tracking with owners, due dates, effectiveness checks and customer reports.
Read more →Audit management software
Plan internal, process, supplier and customer audits, record findings and follow them to closure.
Read more →ISO 9001 document control
Control procedures, work instructions and forms with approvals, revisions, periodic review and controlled copies.
Read more →